Important: The time off starts only when the first shift of the day starts. *(f` @/< Retract or Cancel a Submitted Time Off Request. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. Modal body. 0 Click hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( l# "30,x` 6] You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. When you are finished specifying your request. Select the end date of your request from the calendar. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Click My Info > My Time > Time Off > History in Kronos WFR. Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. 347 0 obj <> endobj evaluate and handle time-off requests, see everything in context, and review the long-term impact. Select subtypes. Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. If it was configured with only Hours, only the Start hours and Select Next 3 months or Next Year for the period depending on the request date. Time-off requests can be configured to support many different employment scenarios. Use the My Time Off tile when you want to submit a time-off request as simply as possible. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. 392 0 obj <>stream Type of Time off. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. Hours. Note: You must also select an Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. Leave Accrual Type. Filter your search by category. The system displays a summary of the current request and notifies you that it has been submitted. ; Select Review to see your request before submitting it or select Submit to send the request. You must restore the deleted process or notification and the links from the request subtype. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. Click Tap Cancel Request . Time-off requests can be configured to support many different employment scenarios.. You cannot cancel swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. Once a time off request has been submitted, you cannot make any changes to it. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that The system displays a summary of the current request. Click Tap the Requeststab. 163 0 obj <> endobj 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream If you only approve part of the timeframe, the Approve indicator is still available. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. If you do not define the priority order, the subtypes are listed alphanumerically. 1st Half Day, In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. Click Tap Main Menu > My Information > My Calendar. Click on the paperclip on the line with Managing Employee Time Off Requests 1. Select the duration and paycode as described earlier. Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. Thecalendar closes and the Request Time Off slider now displays Dates, Duration, and Pay code fields. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. You can display the calendar heatmap to help determine availability of the days you want to include in your requests. (Durations and pay codes can vary among the days and ranges you specify.) This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. ] [|A&-@g`x` - For other half-day amounts, select If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. For more information, see Configure Schedule Planner and Otherwise, if you are finished specifying your request. Choose a different time off category, dates, or hours as An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. Click More . If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. To navigate to past or future months, use the. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q To re-request the day you must create a new time off request. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. Select the appropriate timeframe and search criteria. Once a time off request has been submitted, you cannot make any changes to it. Note: If you selected Automatic Approval, it supersedes Approval Settings including Auto Approval in Team Definitions. to override the behavior of the default request paycode. %PDF-1.5 % Select the start date of your request from the calendar. 14. Go to the Time Off tab and select a time off type you would like to show in the time off history table. Q. Yes. Select the one or more check boxes next to. 0 You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. /n Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a - Approved requests become Cancel Approved. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. Hours, you must enter the times again. Close. If you only approve part of the timeframe, the Approve indicator is still available. You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. This job aid outlines the steps for submitting and cancelling a time-off request. Open a timecard and select the appropriate timeframe. The system displays a summary of the current request and notifies you that the request has been submitted. You can approve the entire timeframe or part of the timeframe. Contact your UKG Representative for more information. Note: You cannot change the request type after you save it. Time off requests will be emailed to you as soon as they are made. To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. padding-top: 56.25% !important; %%EOF If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. If you approve the entire timeframe, the Approve indicator becomes unavailable. Refused if your manager refuses the request. -]2 . Otherwise. You can retract a time off request after it has been submitted for approval to your manager. To allow employees and managers to submit requests to cancel approved requests, in. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. Select the dates for your request. To group pending requests at the top of the schedule, click the. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. 6.) To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. If it was configured with only Hours, only the Start Time and However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. endstream endobj startxref hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . icon in the title bar of the . 290 0 obj <>stream The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. Click Cancel Request. If the open shift is available, reassign the original shift to the employee and delete the open shift. You may also cancel your request after your manager has From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. Would you like to view a quick tutorial on how to use Kronos Coach? To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. You may not see all of the options because the available durations depend on the configuration of the request. The background color changes to a gray crosshatch pattern. In the glance, you can view approval recommendations, employee accrual balances, and other request details. For other half-day amounts, select 1st or 2nd Half Day or Hours. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. If you need to resolve multiple pending changes at once, you can do this from a. Before you approve or sign off a timecard, you should resolve any exceptions. ; Enter the start time of your requested time off in the Start hours field. Cancel from My Notifications. Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. at the bottom. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . 0 Kronos Coach Help . From your Home page, in the My Notifications tile, click My Requests. %PDF-1.5 % Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. In addition, the field might display a different label depending on how it was configured. Select a request to cancel. In Duration select one of these options. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. A. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. ; Enter the number of hours you are requesting off in the Duration field. LOG OFF . Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . Select the request you want to cancel. Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. How to Remove Time Off that Has Already Been Approved 1. Cancel from My Calendar: Click New . the request ha. 225 0 obj <> endobj This job aid explains how you can cancel submitted or approved requests. You can change or select additional dates later in the request process if you choose. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Configure Staffing Dashboards. Show me Maybe later. Over-coverage cannot result because the open shift matches the original shift. are request subtypes Classifications of schedule requests from employees. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. Time Off. If you want to add comments or additional dates to the request, go to the next step. endstream endobj startxref How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off Past Year = Time Depending on your access, you may also be able to remove your signoff to make additional changes. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. In My Notifications, click My Requests. Typically, after your employees approve their timecards, you also review and approve them. .video-dimensions.vjs-fluid { See the next step if you want to add time periods to the request. Tap the . Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. You can select dates later in the request process if you choose. Requests for the current pay period must be made and approved no later than the Monday Tip: The start and end times reset if you select another duration. 1 Click Show Menu, 2. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. If you later select The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. U\Q`$TE,"\n f#`LKvH`0yr)"@$!X You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. or generic notification is deleted, the request subtype cannot be used. Jobs that have not yet been approved are not shaded. Click Main Menu > My Information > My Calendar. More details on these changes can be found below. 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